The Project Coordinator (PC) works under the supervision of the Preconstruction Manager (PCM) or and the Project Manager (PM) to prepare, track and organize project documentation for key client projects from initial project conception through completion of construction.

Initial assignments may include receiving and organizing project documentation received from the client, sub-consultants, vendors, or internal team members, creating and logging contract documentation from standard templates and project-specific documentation provided by the project team, setting up proposals and projects on the company shared drives, organizing and saving files as they are received by the project team, and ensuring that critical project information is requested, received and stored for use by the project team. Future assignments will expand as knowledge and experience are acquired.

The PC will play a key role in the following areas of preconstruction or project management.

1. Proposals and Estimating
   1. Completing project setup forms, creating shared drive structure, and logging information for proposal tracking
   2. Preparing and assembling Client Proposal Documents as directed by PCM
2. Project Design and Engineering
   1. Preparing and assembling Consultant contracts on standard templates based on information provided by the project team for review by PCM
   2. Receiving, logging, and organizing design documents from external and internal team members
   3. Post design documents to Viewpoint Team or other designated file-sharing systems
   4. Run weekly drawing log updates by project and distribute to designated project teams
   5. Print and distribute design documents to internal staff f. Print, bind, package, and mail design documents to offsite staff
3. Project Execution
   1. Preparing MCA and PCA documents as well as exhibits for upfront Client contracting
   2. Preparing LOI documents for Clients
   3. Preparing and assembling Client project reports on standard templates based on information provided by the project team for review by PM
   4. Requesting, tracking, monitoring, and entering pre-qualification information for Subs, Vendors, and Consultants
   5. Requesting, tracking, monitoring, and entering Sub, Vendors, and Consultants Licenses by State
   6. Requesting, tracking, monitoring, and entering Lien Waiver requirements by State
   7. Collecting, organizing, and preparing all project closeout documents

This position will require a high degree of organization and the ability to coordinate and communicate with multiple internal and external team members. Communication via phone, e-mail, text, and zoom meetings will occur regularly. Although Summit works with clients and has team members located throughout the US, regular office hours in Remington, Indiana (Eastern Time) will be followed.

Responsibilities:

• Report and escalate problems that cannot be resolved in a timely manner to the Supervisor
• Perform other related duties as assigned

Requirements:

• A desire to work hard, learn new skills, and contribute as an essential team member
• Excellent written and verbal communication skills
• Solid organizational skills including attention to detail
• Working knowledge of Microsoft Excel, Word, Outlook is required
• Experience with Vista and/or Viewpoint software a plus
• A high school diploma or equivalent is required
• 5 years or more experience in construction, fabrication, or industrial office administration is preferred

Work Environment:

• This position will be office based in Remington, Indiana (Eastern Time Zone)
• Travel to remote locations is not expected
• Normal office workspace and tools will be provided
• Handling of construction drawing sets for printing, labeling, and shipping may be required

To Apply for This Position:

Send your cover letter and resume to:

Human Resources Department
Summit Engineering & Construction
Attn: Doug Brunton
3823 W 1800 S
Remington, IN 47977

Or email your cover letter and resume to: dbrunton@summitepc.com

All submissions will be kept confidential.